How to escape meetings and start handling tasks more efficiently

“Let’s meet about it.” How many times have you heard those words and cringed? 

We all know meetings are a huge waste of work time—the biggest one of all, according to 47 percent of employees. Every day, U.S. employees multitask, daydream, and snooze their way through 11 million business meetings. That adds up to 3 billion meetings a year, racking up a hefty price tag of around $37 billion by some estimates.

Yet still we meet. We meet to brainstorm, sell, and negotiate. We meet to inform, brief, and present. We meet to collaborate and strategize. All in all, we spend more than a third of our time in meetings. (That’s not even counting the hour or so it takes to prepare for each one.) 

It might be worth it if meetings were actually productive, but seven in 10 employees say they aren’t. As much as 50 percent of meeting time is wasted. Still, we continue sitting in conference rooms instead of getting actual work done.

It’s an ugly truth that prompted management guru Peter Drucker to declare that “meetings are by definition a concession to deficient organization.” Or, as Copyblogger's Sonia Simone put it, “When multiple times a month, I get an auto-reply saying ‘I’m in an all-day meeting,’ your company is broken.”

It’s time we found better ways to collaborate. 

This is especially important as we transition to a more mobile workforce. A survey of business leaders found that a third of companies expect more than half their full-time workforce to be working remotely by 2020. 

While videoconferencing and other technologies can help bridge the distance gap, the fact remains that meetings often aren’t necessary—especially now that apps can fulfill many of the same functions (and do it more efficiently). 

This is where micro apps come in. 

Rather than spending time in meetings, micro apps deliver important information and critical workflows so that workers can focus on more important tasks and save meetings for when they are truly necessary.

Micro apps are built on top of existing systems and will boil complex data down to simple tasks, helping to eliminate the need for employees to rely or wait for others to make business decisions. 

Here are three ways Sapho micro apps help decrease the need for meetings:

1. Send organization-wide news and updates in a single click

Company-wide meetings have long been a go-to for sharing important updates with staff. But these often-mandatory meetings not only interrupt productivity, but depending on the size of your company they also can also be costly. 

Companies can use a micro app to share organizational news by simply sending a push notification to all employees. Instead of wasting an hour gathering all your employees together to make an announcement, you can deliver a notification in seconds to an entire workforce wherever they are, whether that be on a mobile or desktop device, web browser, or an email or messaging client.

2. Simplify workflows and deliver real-time feedback 

Another common reason for meetings is to check in on ongoing projects or get the necessary approvals before moving on to the next step of a process. Let’s say you’ve hit a point where you need stakeholder approval to move forward. Multiple email attempts have failed to elicit feedback, so you end up calling a meeting to get the approval you need.  

With as many as 68% of emails coming from internal sources, it’s easy to miss critical emails asking for feedback or approvals. At the same time, these tasks do not and should not require face-to-face feedback. A micro app can simplify the approval process by sending the stakeholder a notification when an approval is needed, and a single tap or swipe is all it takes to keep the project moving forward.

3. Surface important events, don’t search for them

Enterprise apps that enable collaboration and sharing are improving quickly, but employees are still struggling with older systems that fail to make data accessible or actionable. Instead, legacy software often traps critical data in silos, increasing the need for employees to waste time meeting with others to get the information they need to keep collaborative wheels rolling. In fact, 62% of employees rely on others to get them access to the data they need and 57% rely on another person to analyze the data for them

With Sapho micro apps, actionable insights can be surfaced and delivered directly to employees in a Facebook-like feed, enabling employees to take action immediately without having to rely on other members of their team for help. 

Imagine if instead of spending your days in meetings that don’t help improve effectiveness, you got the information you need in an easy to access personalized feed that surfaces relevant data on any device. Research shows that some employees waste as much as 54% of their time with administrative coordination like approvals and another 30% is spent on problem solving and collaborating. Sapho Modern Portal can empower your employees through a modern portal experience and modern apps that can be delivered on any device, intranet, or messenger that will simplify data access and allow employees to improve decision making and improve their productivity and effectiveness.

Ready to learn more about how Sapho Modern Portal streamlines workflows and improves employee productivity? 

View Sapho use cases

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Elle Sidell

Elle Sidell is a Digital Marketing Manager at Sapho. She joins from AVG Technologies where she worked on web content for business stakeholders. Her previous experience includes content creation, copywriting, and managing the online presence of several SaaS services.

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